Purchase Order Visibility from Draft to Delivered
Manage the complete PO lifecycle with line-item detail, vendor collaboration links, and direct connections to shipments, invoices, and receiving records. Know the status of every order at a glance.
Full Purchase Order Lifecycle Management
InboundShipments tracks every purchase order from the moment it is created through final receipt of goods. Each PO moves through clearly defined statuses -- draft, submitted, confirmed, shipped, partially received, and received -- so you always know where things stand.
- Create POs with vendor, ship-to location, payment terms, and incoterms
- Track status transitions from draft through submitted, confirmed, shipped, and received
- Attach documents like order confirmations, proforma invoices, and packing lists
- Full edit history maintained for audit and compliance purposes
Line-Item Detail with SKU and Pricing
Every PO in InboundShipments breaks down to the line-item level. Add individual products by SKU, specify quantities, unit prices, and currencies. When goods arrive, receiving records compare actual quantities against what was ordered at the line-item level.
- Add line items with SKU, description, ordered quantity, and unit price
- Support for multi-currency pricing on international purchase orders
- HTS codes on items for customs classification and duty estimation
- Line items carry through to receiving for quantity verification
Vendor Collaboration via Shareable Links
Share purchase orders with your suppliers without requiring them to create an account. InboundShipments generates secure, shareable links that give vendors read access to PO details, so they can confirm orders and check specifications directly.
- Generate unique shareable links for any purchase order
- Vendors can view PO details, line items, and shipping instructions
- No vendor login or account creation required
- Revoke access to shared links at any time for security
Connect POs to Shipments and Invoices
A purchase order in InboundShipments is not an isolated record. Link POs to the shipments that carry the goods and the invoices that bill for them. This end-to-end connection gives you visibility from order placement through delivery and payment.
- Link one or more POs to an inbound shipment
- Track which PO line items are on which container
- Associate vendor invoices, freight invoices, and customs invoices with the originating PO
- See the complete financial picture from order to receipt
Purpose-Built for Purchase Order Management
Why Teams Choose InboundShipments for PO Management
Move beyond spreadsheets and email chains with structured, connected purchase order tracking.
Know the status of every order instantly
No more digging through emails or spreadsheets to figure out if a PO was confirmed, shipped, or received. Each PO has a clear status visible from the list view and detail page.
Reduce order errors with structured line items
Structured line-item entry with SKU lookups and quantity fields reduces the data entry mistakes that lead to wrong shipments, incorrect quantities, and pricing disputes.
Simplify vendor communication
Instead of emailing PO PDFs back and forth, share a link. Your vendor sees the same data you do, reducing the miscommunication that causes order fulfillment problems.
Trace every dollar from order to invoice
Because POs connect to shipments and invoices, you can trace costs from the original order through freight charges to final receipt. Identify cost variances early.
Build a searchable PO archive
Every purchase order is stored with full line-item detail, vendor information, and linked documents. Search by PO number, vendor, SKU, or date range to find any order quickly.
Purchase Order Management FAQ
Get full visibility into every purchase order
Track POs from creation to receipt with line-item detail and vendor collaboration. Start your free trial today.
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